School Operations Academy

July 29-30, 2020
Best Western Premier the Central Hotel, Harrisburg, PA


Whether you are new to a position in school business, have recently taken on new responsibilities, or are looking to broaden your scope for career advancement, the School Operations Academy is your one-stop conference providing an introduction to key areas of school management. Repeat attendees are encouraged to attend to pick up a different track to broaden your knowledge base. This program is designed as an entry-level training, but can also be useful as a refresher for experienced business professionals. 
A blend of common-interest and track-specific sessions at the basic level will provide an overview of business operations in a school entity. General sessions apply to all areas of school business management. Breakout sessions offer more specific technical information in the following fields:

  • Business
  • Facilities
  • Food Service
  • Transportation
  • Human Resources

Getting you up to speed on new responsibilities will save both you and your school time and money.  Through your attendance at the Academy, you will:
  • Learn proven techniques from experienced practitioners
  • Gain ideas to create efficiencies and reduce costs
  • Exchange challenges and solutions with your peers
  • Build a network of contacts across the state
  • New school operations staff
  • School operations staff about to take on a new area of responsibility
  • Established managers looking for a refresher on the basics
  • Education support professionals
  • New Superintendents seeking a basic understanding on school business issues
In furthering PASBO’s Green Initiative, materials for this conference will be completely electronic. All attendees will receive a link to the electronic materials at least one week prior to the conference. Attendees can download the conference materials and bring them along on your portable electronic device. If paper copies are preferred, you are encouraged to print the materials for the track and/or sessions you plan to attend. We thank you for your support of “going green!”  

The event will be held at The Best Western Premier Hotel & Convention Center, Harrisburg. A room Block has been reserved until June 30, 2020. Please be aware that the room block may be sold out before the deadline date. To make a reservation, Go to To make a phone reservation, call 717-561-2800, choose option #4 then option #1.  Room rates are Single/Double $109.95; plus occupancy tax.  For directions, go to 

AGENDA (Subject to change) -The schedule below is a direct copy of the 2019 schedule and may change prior to registration opening. 
Wednesday, July 29
9:00 – 9:45 am            Registration/Continental Breakfast
9:45 – 10:15 am          Welcome & Overview of the Academy, About PASBO
10:15 – 11:15 am        General Session - Introduction to Purchasing
11:30 am – 12:30 pm  General Session - Leadership in School Business
12:30 – 1:30 pm  
1:30 – 2:35 pm            Concurrent Tracks (Business, Facilities, Food Service, Transportation)
BS           Accounting Basics
FC           Facilities Maintenance and Management
FS           Reviewing Food Service Basics
TR           Daily Operations & Procedures: Organizing Your Day
HR           First Impressions – How to Build Critical Relationships & HR as Coach
2:40 – 3:45 pm                   Concurrent Tracks
BS           Student Activities
FC           Capital Improvement and Construction
FS           Navigating PEARS
TR           Audit Requirements
HR           Recordkeeping – What and When Do You Trash/Shred/Maintain
3:55 – 5:00 pm                   Concurrent Tracks
BS           Finance & Investments
FC           Housekeeping
FS           Budget Development & Program Analysis
TR           Transportation Safety
HR          Mandated Trainings – Who, What, When, Why, How
5:30 – 6:00 pm                   Reception & Networking  - Sponsored by Kades-Margolis          
6:00 – 8:00 pm                   Networking Dinner 

Thursday, July 30
7:30 – 8:00 am                   Continental Breakfast
8:00 – 9:05 am                   Concurrent Tracks
(BS=Business, FC=Facilities, FS=Food Service, TR=Transportation)
BS           Budgeting - Expenditures 
FC           How to Be Successful in Your Position
FS           Ins & Outs of the Free & Reduced Program (Part 1)
TR           PennDOT Regulations & School Bus Driver Training  
HR           Alphabet Soup (Pt. 1) – FMLA
9:10 – 10:15 am                 Concurrent Tracks
BS           Budgeting - Revenues
FC           Grounds Management & Housekeeping
FS           Ins & Outs of the Free & Reduced Program (Part 2)
TR           How to Be Successful in Your Position
HR           Alphabet Soup (Pt. 2) – FLSA, W/C, and U/C
10:25 – 11:30 am               Concurrent Tracks
BS           Managing the School Business Team
FC           Environmental Safety
FS           How to Be Successful in Your Position
TR           Transportation Subsidies, Forms & Deadlines
HR          Discipline – The Bain of the HR Director’s Existence
11:35 am – 12:40 pm       Concurrent Tracks
BS           How to Be Successful in Your Position
FC           Benchmarking and Data Management
FS           Purchasing & Donated Commodities     
TR           Benchmarking, Cost Savings & Best Practices
HR           HR Director’s Role in Collective Bargaining and How to Administer a CB Agreement
12:40 pm              Adjourn – Safe trip home!

REGISTRATION & DISCOUNTS - 2019 Rates (subject to change in 2020)
Days Register by July 8 After July 8
July 29 & 30 MBR $220/NM $300 MBR $240/NM $320
July 29 Only MBR $145/NM $195 MBR $155/$205
July 30 Only MBR $90/NM$125 MBR $100/NM $135
Early Bird Discount - Register by July 8 and save on your registration.
Buy One Full Conference, Bring Additional Staff from Your LEA at 25% off - Register one person for the full two-day conference and additional staff from your LEA can register at 25% off a full two-day conference registration.  When you register, you will receive a discount code in your confirmation that must be entered to get the discount for additional staff. The member status of the individual will determine if the member or non-member price applies and the 25% discount will be applied to applicable fee.
Registration Deadline - Register by July 24 to ensure your materials and name badge will be waiting for you.
Walk-ins - Walk-ins will be accepted on a space available basis at an additional fee of $35 per registrant.
Cancellations - $100 service fee will be held for all cancellations received after July 22. No refunds for any cancellations received on or after the date of the start of the program. 

Both Days:  CPE=11 / PASBO CEU=5
Day 1 only:  CPE=6 / PASBO CEU=4
Day 2 only:  CPE=5 / PASBO CEU=3

Certificates of Attendance for CPA’s will be available electronically once attendance has been entered in accordance with the State Board of Accountancy regulations.