Position Information

Position Information Message
Accountant- Accounts Payable
Purpose of Position

Under limited direction, directly performs complex and accurate fiscal, budgetary, reconciliations, and postings to prepare and assist in the preparation of financial statements, reports, project proposals, and reports. Performs accounts payable functions and responsible for all accounts receivable matters Coordinates this work with others and provides direction to business office staff.

Essential Duties and Responsibilities:
  • Provides accounting and budget support for all funds, with a focus on grants, in compliance with acceptable accounting procedures relevant to these duties including those established by PDE and District policies and abides by federal, state and local school laws and regulations, mandated programs, district policies and administrative regulations and applicable collective bargaining agreements with district employees.
  • Tracks, maintains, and complete reports for federal grants, with a focus on ESSER related grants.
  • Organizes, performs, maintains and improves the accounting of all grant funds in accordance with rules and regulations as prescribed by the Commonwealth of Pennsylvania, US Federal Government or applicable granting agency.
  • Provides accounting support for the departments or programs such as food service, facilities, ACCESS, federal programs and athletics to include processing invoices, reviewing and preparing; accounting support for student activities including processing weekly checks, posting revenues, record and report maintenance and posting. Records all Automated Clearinghouse activity for all accounts.
  • Prepares journal entries, assists with general ledger operations, monthly closings and preparation of monthly financial statements. Reviews monthly financial reports; compiles data and drafts analysis of revenues and expenditures and assists with year-end closings. Assist with financial projections, cash requirements and funds available, pre-audit reviews and audits of accounts and records within the limitations of compliance of District policy and legal restrictions. Assists with preparation and coordination of audits.
  • Participates in, develops and conducts technical training to provide technical assistance and guidance to designated department and school personnel on budgetary, fiscal accounting, and related software programs.
  • Reviews district independent audit reports for noncompliance items, proposes and implements compliance procedures, audits records, project expenditures and internal controls for compliance with GAAP, SACS, Federal and State Laws and Regulations and performs onsite audits of district operations.
  • Prepares narrative reports, reports findings and make recommendations regarding department accounting and financial matters.
  • Researches complex problems through conclusion. Works with appropriate staff to assure resolution of all such problems.
  • Reviews and prepares budgets and fiscal analysis, statements, and reports that are clear and accurate.
  • Issues all invoices for facilities use, tuition, and other accounts receivable matters. Monitors receipt of payment and contacts parties for payment status as needed.
  • Works directly with the Coordinator of Purchasing and AP to contact vendors, school personnel, and other parties to properly process accounts payable checks.
  • Assists with the matching of invoices, POs, and other supporting documentation needed to ensure proper payment to vendors.
  • Assist in researching and resolving reconciliation discrepancies in coordination with other district accounting staff.
  • Participates in professional development to maintain knowledge of changes to regulations, procedures, and practices.
  • Updates and maintains all job-related instructions, manuals, and checklists.
  • Establishes or maintains appropriate electronic and hard copy filing systems, in accordance with standardized records management procedures and so as to facilitate retrieval and access. Maintains classified or confidential materials in accordance with security procedures; and transfers and discards files in accordance with established business procedures and schedules. Complies with security procedures for both classified and unclassified materials; retrieves filed documents and materials; and transfers and discards files in accordance with established business procedures and schedules.
Position: Accountant- Accounts Payable
Organization: Harrisburg SD
Location: Harrisburg,  PA 
United States
Salary: $45,967 - $64,355
Posting Start Date: 12/13/2022
Date Posted: 12/13/2022
Requirements Minimum Training and Experience Required to Perform Essential Job Functions
  • Bachelor’s Degree in Business Administration, Accounting, Finance or Public Administration; with 24 credits in academic accounting courses
  • Certified Public Accountant (CPA) preferrred
  • Minimum of 3-5 years prior experience in accounting or finance
  • Knowledge of school finance including accounting and reporting systems 
  • Excellent communication, organizational, problem-solving, and technology skills
  • Ability to work in a team environment and work under stress.  Ability to work effectively with people and be able to supervise others
  • Ability to do job responsibilities with minimal supervision and ability to schedule time to meet deadlines
  • Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI.
  • Ability to manage information in Microsoft software and Google applications
  • Ability to concentrate on the accuracy of detailed information, meet deadlines, multi-task, and work under pressure
  • Ability to exercise judgment for when to act independently and when to refer situations to a supervisor
  • Ability to work flexible hours and schedules
Status: This listing expires on: 2/11/2023
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Organization Information
Name:
Harrisburg SD
Address:
1601 State Street

Harrisburg,  PA 17103
United States
Email:
vmilligan@hbgsd.us
Phone:
7177034113
Fax:
7177034117
Contact:
Vina Milligan