Position Information

Duties include but are not limited to:
Payroll Responsibilities:

• Process all Bi-Weekly Payroll
• Gather all required payroll data, including timesheets, W-2 forms, benefits information, direct deposit forms and tax filing documents. Regularly update this data, track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.
• Processes all Salaried Authorizations including pro-rating salary and service based on hire/movement date.
• Completes data entry for new employee setups and maintains employee records.
• Processes terminations, resignations and retirements in conjunction with District and PSERS requirements.
• Calculates Balance of Contract payments, final payouts and final deductions for terminated employees.
• Maintains Contracted Salary Tables.
• Update and maintain Tax tables.
• Maintains and updates Deduction, Attendance, Pay Code and Job Class Tables.
• Creates Pay Calendars, by group, for Employee Handbook and distribution to secretaries and staff.
• Responsible for administration of payroll deductions.
• Coordinates with Benefits Specialist to calculate benefit deduction changes, additions or deletions.
• Facilitates and sets procedures and time lines for district staff regarding proper data submissions.
• Prepare and calculate garnishments, levies and child support deductions as needed.
• Maintains leave by employee including sick leave, personal leave, vacation, etc.
• Processes additional payrolls as needed for adjustments and retro-active pay.
• Maintains payroll files with personal, withholding and benefit information for confidentiality and safekeeping.
• Perform fiscal year end attendance record updates
• Assist Payroll Clerk and perform all duties associated with that job, as necessary.

FMLA Responsibilities:

• Coordinates employee leave with secretaries.
• Adjusts salaries as necessary for paid and unpaid leave.
• Communicates salary adjustments to employees.
• Complete payroll sections of disability forms.

PSERS Responsibilities:

• Performs all administrative functions for PSERS, including VOYA.
• Creates and maintains Demographic Information monthly or as needed for all district employees.
• Creates and updates Contract Record Information monthly or as needed based on contract type, job descriptions and job responsibilities.
• Updates Contract Records for uncredited leaves and returns to service.
• Processes Termination Contract records.
• Reviews monthly Work Reports for earnings, contributions and service and makes adjustments as necessary.
• Reviews individual PSERS accounts, as requested by PSERS representatives, for accuracy of past reporting.
• Researches uncredited service time and earnings, as requested by PSERS representatives, for members requesting to purchase service.
• Reviews, adjusts and finalizes Annual Summary Report for Employee Statements of Account.