Position Information

Position Information Message
Payroll Coordinator

Duties include but are not limited to:
Payroll Responsibilities:

  • Process all Bi-Weekly Payroll
  • Gather all required payroll data, including timesheets, W-2 forms, benefits information, direct deposit forms and tax filing documents. Regularly update this data, track down any missing timesheets in a timely manner and resolve any issues with timesheets and other payroll data.
  • Processes all Salaried Authorizations including pro-rating salary and service based on hire/movement date.
  • Completes data entry for new employee setups and maintains employee records.
  • Processes terminations, resignations and retirements in conjunction with District and PSERS requirements.
  • Calculates Balance of Contract payments, final payouts and final deductions for terminated employees.
  • Maintains Contracted Salary Tables.
  • Update and maintain Tax tables.
  • Maintains and updates Deduction, Attendance, Pay Code and Job Class Tables.
  • Creates Pay Calendars, by group, for Employee Handbook and distribution to secretaries and staff.
  • Responsible for administration of payroll deductions.
  • Coordinates with Benefits Specialist to calculate benefit deduction changes, additions or deletions.
  • Facilitates and sets procedures and time lines for district staff regarding proper data submissions.
  • Prepare and calculate garnishments, levies and child support deductions as needed.
  • Maintains leave by employee including sick leave, personal leave, vacation, etc.
  • Processes additional payrolls as needed for adjustments and retro-active pay.
  • Maintains payroll files with personal, withholding and benefit information for confidentiality and safekeeping.
  • Perform fiscal year end attendance record updates
  • Assist Payroll Clerk and perform all duties associated with that job, as necessary.

FMLA Responsibilities:

  • Coordinates employee leave with secretaries.
  • Adjusts salaries as necessary for paid and unpaid leave.
  • Communicates salary adjustments to employees.
  • Complete payroll sections of disability forms.

PSERS Responsibilities:

  • Performs all administrative functions for PSERS, including VOYA.
  • Creates and maintains Demographic Information monthly or as needed for all district employees.
  • Creates and updates Contract Record Information monthly or as needed based on contract type, job descriptions and job responsibilities.
  • Updates Contract Records for uncredited leaves and returns to service.
  • Processes Termination Contract records.
  • Reviews monthly Work Reports for earnings, contributions and service and makes adjustments as necessary.
  • Reviews individual PSERS accounts, as requested by PSERS representatives, for accuracy of past reporting.
  • Researches uncredited service time and earnings, as requested by PSERS representatives, for members requesting to purchase service.
  • Reviews, adjusts and finalizes Annual Summary Report for Employee Statements of Account.
Position: Payroll Coordinator
Organization: Upper Darby School District
Location: Drexel Hill,  PA 
United States
Salary: Based upon Experience
Posting Start Date: 12/5/2022
Date Posted: 12/5/2022

QUALIFICATIONS include but are not limited to:

  • Associates Degree in Accounting, Finance or equivalent of 5+ years of school payroll experience and knowledge of PA school law.
  • BA or BS preferred.
  • Accurately process and maintain all payroll related functions including, but not limited to, bi-weekly payroll processing for approximately 1700+ employees, monthly state retirement processing, quarterly and annual tax return/report processing, and time clock management.
  • Experience on a Computer required; highly proficient in the components of Microsoft Office Professional including Word and Excel and eFinance accounting systems (preferred).
  • Experience with all aspects of the Public School Employees Retirement System (PSERS)
  • Possess a strong technology aptitude, excellent communication skills, customer service skills, and organizational skills.
  • Ability to file, keep and retrieve records.
  • Ability to communicate effectively, responds well to directions, read/write effectively, maintains confidential information, and works successfully in a team setting.
Status: This listing expires on: 2/3/2023
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Organization Information
Upper Darby School District
4611 Bond Avenue

Drexel Hill,  PA 19026
United States
484 453 7577
Dr. John Council