Payroll Specialist-Chichester SD
Job Title: Payroll Specialist
Revised November 19, 2003
Board of School Directors
Compiles payroll data to maintain accurate and complete payroll records for all employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned.
- Prepares W2 forms and reports at close of calendar year.
- Compiles payroll data such as hours worked and payroll deductions to be withheld for all employees, from time sheets and other records.
- Timely input of all payroll information into payroll system.
- Records changes in employee master file (example: insurance coverage, 403b deductions, and changes in tax status).
- Processes all reports that are used to verify the prepared payroll.
- Processes and transmits direct deposit information.
- Prepares and issues paychecks.
- Prepares bank transfers and 941 for payroll tax payments.
- Prepares and inputs payroll payables by the 10th of the following month.
- Prepares spreadsheets to reconcile all monthly and quarterly reports.
- Prepares all quarterly reports for payment of taxes, 941, local taxes, unemployment compensation and PA and NJ state taxes.
- Knowledge of Pennsylvania Schools Employee Retirement System (PSERS) program specifics as it relates to employee eligibility.
- Knowledge of employee leave options and the impact on PSERS processing.
- Performs necessary functions required to keep tax records accurate.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE
High School Diploma or General Education Degree (GED). Accounting Courses. One to two years experience in payroll operations.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
OTHER SKILLS AND ABILITIES
Must be proficient in word processing Excel and Access. Accounting Knowledge
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.