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Position Information

Position Information Message
Purchasing Assistant

Key Responsibilities & Essential Duties: 

  • Reviews requisitions and specifications for completeness of description, account to be charged, and signatures allowing  authorization.
  • Assist in recording Real Estate deposits.
  • Places orders for routine purchases and lease purchase agreements from approved requisitions.
  • Determines that purchase order is prepared with correct budget codes and addressed to the correct vendor.
  • Checks all items on bid forms for correctness and rectifies any errors before purchase orders are written.
  • Performs a variety of Business Office assignments, including statistical and financial data; may compose routine letters and memorandums from verbal instructions.
  • Confers with suppliers concerning late deliveries and back orders.
  •  Performs procurement follow-up.
  •  Maintains electronic files of existing and potential vendors for supplies, equipment, service and reference purposes.
  • Communicate with vendors to request repairs to equipment.
  • Prepares purchasing reports and compiles records of items purchased or transferred between departments, prices, deliveries, inventories, lease purchasing agreements and service agreement report and other reports as required.
  • Answers questions concerning the status of an order placed, and troubleshoot problems concerning the Business Services/Purchasing websites to the Director of Business Services/Purchasing and Purchasing Specialists.
  • Assist in preparation of General Fund, Food Service, Athletics, and Activity Deposits
  • Adaptability to be cross-trained in other Business Office functions
  • Perform related duties as assigned.

Knowledge, Skills & Abilities:

  • Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others. 
  • Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District. 
  • Ability to understand and hold self and others accountable for promoting and attaining the goals as outlined in Focus Forward 2025
  • Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage. 
  • Ability to courageously lead conversations focused on equity, closing opportunity gaps, and equal access 
  • Ability to establish and maintain effective working relationships with District staff and administrators, students, parents or guardians, outside agencies, and the public, in a multi-ethnic, multicultural, multilingual environment. 
  • Ability to receive and implement feedback to improve practice and systems.
Position: Purchasing Assistant
Organization: William Penn SD
Location: Lansdowne,  PA 
United States
Salary: $17.32/Hour (per Collective Bargaining Agreement)
Posting Start Date: 8/1/2022
Date Posted: 7/18/2022

Required Qualifications:

  • Demonstrated proficiency /experience with Microsoft Office Suite, i.e. Microsoft Word and Microsoft Excel
  • Ability and knowledge of transferring and importing data (DBA) 
  • Strong written and oral communication skills 
  • Effective interpersonal relationship skills 
  • Strong organizational skills with demonstrated ability to effectively structure the work in an office
  • Access to reliable transportation


Preferred Qualifications:

  • Associate’s degree in Business Administration

Pre-employment Paperwork Requirements:

  • Pennsylvania Criminal Background Check, FBI Fingerprinting Background Check, Pennsylvania Child Abuse Clearance
  • Sexual Misconduct/Abuse Disclosure Release (Act 168) forms 
  • School Personnel Health Record and TB test

Working Conditions & Physical Requirements:

  • Work scheduled hours on a consistent basis
  • Indoor office environment is subject to frequent interruptions
  • Pushing, moving and lifting objects with a strength factor of light work
  • Dexterity of hands and fingers to operate a variety of standard office equipment
  • Clarity of vision at varying distances
  • Verbal, auditory and written capabilities to effectively communicate in an articulate manner
  • Sitting and standing for extended periods of time
  • Frequent sitting, standing and walking
  • Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies
  • Lifting objects with a strength factor of light work
  • Occasional bending, reaching and stretching
  • Occasional kneeling, crouching and squatting
  • Occasional pulling, pushing
Status: This listing expires on: 9/16/2022
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Organization Information
William Penn SD
100 Green Ave
Admin Building
Lansdowne,  PA 19050
United States
A. Jeff Cuff