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Operations Supervisor
Position Summary: Oversees maintenance, grounds, custodial functions and transportation.  Supports the Business Administrator and Superintendent in the design, planning, construction, maintenance, and alteration of buildings.  Responsible for maintenance, safety, and cleanliness of all district facilities and property.  Works with all district staff to ensure an efficient, safe and clean learning environment. Coordinate all functions of pupil transportation and handle transportation issues as they arise.

Key Responsibilities & Essential Duties:

  • Schedules, coordinates, supervises and evaluates all facilities department personnel including but not limited to: Custodial Supervisor; all Maintenance personnel; all Grounds personnel; all Custodial personnel (supported by Custodial Supervisor).
  • Administers internal and external facilities use of District Facilities in accordance with Board Policy and through School Dude.
  • Schedules, coordinates and oversees all outside contractor needs related to facilities construction, upkeep and maintenance.
  • Supports the Business Administrator in the development of annual budget, equipment replacement cycle and capital improvement plan for facilities department and building needs including estimation of maintenance and repairs for the upcoming year and long-term needs.
  • Continuously reports status of all building infrastructure and systems including, but not limited to, HVAC systems, technical wiring, lighting and other building issues to senior management and school board, through on-site inspections and regular communication with building administration and facilities staff members. 
  • Oversees facilities and custodial procurement, bids and other vendors utilized to complete facility needs including energy procurement.  Ensures cost efficient and effective services. 
  • Liaison with District Architects, Engineers and other external agencies including local Boroughs on facilities projects and obtaining approvals.
  • Maintains updated records of facilities improvements and maintenance to include drawings, warranties and projected needs. 
  • Updates work order and preventative work order system with requisite information.
  • Completes information in the financial system as needed to process orders and prepare budgets. 
  • Acts as a liaison to public utility, environmental and energy agencies.
  • Oversees all emergency services including but not limited to snow removal, emergency closures and evacuations.
  • Maintains regular communication with the Business Administrator and Superintendent providing information as requested.
  • Availability for 24 hour on call status to respond to building issues.
  • Prepares yearly transportation budget and administers expenditure of funds.
  • Evaluates bus schedules, routes, and stops for the daily transportation of students in accordance with Board Policy and PA Department of Education and PA Department of Transportation guidelines.
  • Maintains all records to complete state transportation reports.
  • Interacts cooperatively with concerns/questions from the public regarding all aspects of pupil transportation and investigates all complaints regarding bus transportation.
  • Evaluates all elements of transportation program on a continuing basis
Position: Operations Supervisor
Organization: William Penn SD
Location: Lansdowne,  PA 
United States
Salary: $80-$100K
Posting Start Date: 8/1/2022
Date Posted: 7/18/2022

Preferred Qualifications:

  • Bachelors’ degree or equivalent with emphasis in facilities management and/or engineering desirable.
  • Three years’ supervisory experience of multiple employees required.
  • Three to five years of progressively responsible management experience preferably with three years of school district experience.
  • Familiarity with maintenance and grounds, custodial, transportation and other terminology associated with these fields.
  • Knowledge of facilities construction, maintenance, planning, transportation and budgeting.
  • Ability to read and understand building schematics and blueprints.
  • Strong communications skills both oral and written.  Ability to communicate with employees, all building administrators, school board and community groups.
  • Ability to perform computing functions such as email, Word, Excel, PowerPoint, work order system and financial software functions. 
  • Ability to participate in learning opportunities and aptitude to pass certifications such as pesticides and other training the District may identify and require as part of job responsibilities.


Working Conditions & Physical Requirements:

  • Position requires sitting, standing, walking or moving throughout the buildings intermittently throughout the workday.
  • During emergency periods such as snow and other natural disasters the employee must be able to work extended hours onsite.
  • Pushing, moving and lifting objects with a strength factor of light work
  • Dexterity of hands and fingers to operate a variety of standard office equipment
  • Clarity of vision at varying distances
  • Verbal, auditory and written capabilities to effectively communicate in an articulate manner
  • Sitting and standing for extended periods of time
  • Frequent sitting, standing and walking
  • Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies
  • Occasional bending, reaching and stretching
  • Occasional kneeling, crouching and squatting
  • Occasional pulling, pushing
Status: This listing expires on: 9/16/2022
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Organization Information
William Penn SD
100 Green Ave
Admin Building
Lansdowne,  PA 19050
United States
A. Jeff Cuff