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Position Information Message
Executive Assistant to the Superintendent and Business Administrator
Assist the Superintendent and Business Administrator in the efficient operation of the Superintendent and Business offices.  Maintains thorough knowledge of organization to provide administrative and operational support for the Superintendent and Business Administrator, and exercises judgment in handling inquiries and requests with diplomacy and tact in accordance with established policies, procedures, and practices.  While the scope of the position could relate to any or all school district activities, the primary emphasis is on Superintendent Office, Business Office, and Board activities.  The position must deal with confidential information on a regular basis.
Position: Executive Assistant to the Superintendent and Business Administrator
Organization: Harrisburg SD
Location: Harrisburg,  PA 
United States
Salary: $52,769 - $73,876
Posting Start Date: 12/15/2021
Date Posted: 12/15/2021
Requirements
  • Responsible for assisting the Superintendent and Business Administrator in the management of various functions of the offices, including but not limited to Administration and Board activities. 
  • Responds to a variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
  • Processes a wide variety of complex documents and materials for the purpose of disseminating information in compliance with program, district, state and/or federal requirements.
  • Prepares a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information.
  • Supports the Superintendent and the Business Administrator in monitoring activities for the purpose of achieving  goals and meeting target dates in compliance with established guidelines, regulatory requirements and the Amended Recovery Plan.
  • Attends Superintendent and Business meetings as requested, recording minutes and providing follow-up.
  • Schedules a wide variety of activities for the purpose of making necessary arrangements for Superintendent, and Business Administrator.
  • Disseminates information orally, by correspondence, or by distributing written materials pertinent to organization procedures and operation; provides requested information to written inquiries, visitors, staff, PDE, community leaders, parents, and the general public.
  • Designs and produces documents for presentations and reporting purposes.
  • Compiles data from a wide variety of diversified sources (e.g. staff members, board members, community organizations, governmental agencies) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator.
  • Maintains a wide variety of complex manual and electronic document files and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
  • Serves as Board Secretary; assists with development of Board meeting agendas and posts to website.  Advertises Board meetings in accordance with the Sunshine Act.  Attends School Board meetings, takes roll call, prepares minutes and updates approved policies to active status.
  • Submits advertisements and notification of bids, requests for proposals, and other legal requirements.
  • Serves as the District’s Right To Know Officer.
  • Maintains the master database of all contracts of the District and notifies appropriate administrator of upcoming renewals, need for bidding/RFP, or other related contractual matters.
  • Assists in collecting and calculating information for the collective bargaining process.
  • Assists in various financial and program audits.
  • Is cross-trained in various functions within Central Office.
  • Maintains strict confidentiality in all aspects of job responsibilities.
Status: This listing expires on: 2/13/2022
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Organization Information
Name:
Harrisburg SD
Address:
1601 State St

Harrisburg,  PA 17103
United States
Email:
vmilligan@hbgsd.us
Phone:
7177034113
Fax:
7177034117
Contact:
Vina Milligan