Business Manager / Operations
MIDDLE BUCKS INSTITUTE OF TECHNOLOGY
REPORTS TO: Administrative Director
RESPONSIBILITIES: Supervision of the school operations and services including business, facilities, and technology of the subject to the laws of the Commonwealth and the policies established by the Executive Council. This shall include developing, recommending and administrating approved systems for receipt, custody and disbursement of funds, payroll and debt, and budgetary control procedures for the school. It shall be the responsibility of the Business Manager to work with all administrative personnel with respect to fiscal matters, purchasing, personnel, administrative services, data processing services and negotiations. Assist in the administration of policies and procedures to achieve institutional goals and perform functional hands-on tasks as needed.
SCOPE OF DUTIES: 1. Maintain fiscal accounts in conformance with legal and operating requirements (i.e., Pennsylvania School Accounting Manual) and establish the form and contents of data and reports necessary for maintaining these records. 2. Develop and recommend policies and procedures to administer the receipt, custody and disbursement of funds of the school. 3. Responsible for Middle Bucks cash management functions including the control of investments and cash flow analysis of all funds. 4. Assist and advise the Administrative Director in the development of the annual budget proposal. Administer the budget in compliance with State and Local policy and procedure. 5. Plan, coordinate and direct policies and procedures for maintaining records. 6. Develop and recommend procurement policies in accordance with School Code and procedures to govern the purchase of supplies, materials, hand tools, books, equipment, and repair and maintenance services. Develop and maintain a specifications file and supervise the entire bidding process. 7. Research, recommend and administer approved insurance programs to cover the school's operation and involvement. 8. Supervise Business Office, Facilities, and Technology staff. 9. Supervise and oversee the maintenance of personnel records for payroll, staff attendance, and employee benefits program; monitor time clock and sign all checks for payment. 10. Manage and oversee the maintenance of inventories for instructional equipment, including computer and AV hardware, hand-powered tools, and consumables. 11. Manage and oversee the acquisition of equipment through federal and state grants. 12. Furnish, upon request of proper authority, financial reports and records. 13. Coordinate and assist with all approved state and local auditing programs. 14. Establish, monitor and audit production, activity accounts, and other related accounting procedures. 15. Oversee the sale of the Student Built House. 16. Establish and maintain up-to-date inventory control records of all the school's assets for insurance purposes. 17. Monitor cash flow activities to include accounts receivable, accounts payable, cash book payments and deposits, petty cash, along with reconciliation and analysis of these accounts. 18. Provide support and participate in negotiations as authorized by the Executive Council. 19. Oversee the purchase of school wide general office supply needs; oversee maintenance of central supply area and procedures for distribution. 20. Prepare reports, analysis and interpretation of all accounts and budgetary activities for use by Executive Council, Administrative Director, and Superintendent of Record. 21. Prepare reports, analysis and interpretation of all accounts and budgetary activities for use by Middle Bucks AVTS Authority. 22. Manage the fiscal responsibilities of all federal, state and local projects/contracts. 23. Manage budgetary accounting and payroll software packages. Assist in managing the student accounting functions. 24. Participate in administrative, Executive Council; assist Administrative Director as required. 25. Participate in professional development conferences, workshops and seminars as needed to keep current. 23. Perform other duties as assigned by the Administrative Director.
TERM OF EMPLOYMENT: 12 Months
STATUS AND SCOPE: Describe special skills and abilities needed to perform the job. Business and accounting background; professional decorum.