Assistant Business Manager/Comptroller
Contributes to the planning, organization and oversight of all aspects of the day to day operations of the Business Office. Provide oversight to ensure efficient and effective financial operations, appropriate use of district resources, and proper accountability in all financial transactions.
Primary Duties and Responsibilities:
- Provide day-to-day oversight for the Accounting, Payroll, AP, Purchasing, and Tax collection areas.
- Develop and monitor internal controls related to financial transactions and ensure compliance with applicable laws. Develop forms and prepare manuals required to guide activities of accounting and budgeting for administrative and other personnel who record and maintain financial data. Conduct financial meetings/training sessions for district employees.
- Contribute to the preparation of the district’s annual budget and long-term fiscal planning. Work with management to recommend cost savings for the District. Provide technical assistance in budgeting and accounting to cost center and special fund program managers
- Prepare presentations and attend Committee and School Board meetings as directed by the CFO/COO.
- Prepare financial and budget reports for the Board of Education, school district administrators, state, and federal agencies including the following: PDE Annual Financial Report, PDE 2028 budget report, Annual Schedule of State and Other Financial Assistance, Annual Financial Statements including the Management Discussion and Analysis.
- Act as District liaison for Local, State, Federal, and other Auditors.
- Develop and maintain financial reports for the district including; cost center/budget reports, district expense and revenue projections and trend analysis for management review, financial analyses for contract negotiations as well as ad-hoc reports at management’s request.
- Oversee year-end financial closing process.
- Coordinate the RFP and Bid process
- In cooperation with the Chief Financial & Operations Officer, work with the Financial Advisor, Bond Counsel, and Solicitor, in the development of financial aspects for submission of PlanCon documents relating to capital projects.
- Work with the Chief Financial & Operations Officer, Financial Advisor, Bond Counsel, and Solicitor in all acquisition of debt, district refinancing, and all debt management issues to provide adequate funding for district construction and renovation projects.
- Coordinate the internal and external auditing of school accounts on an ongoing basis. Support the coordination and production of annual audit report and ensure compliance with GASB and other relevant financial and accounting standards.
- Provide oversight of the district purchasing process, working in collaboration with Chief Financial & Operations Officer on specific purchases including joint purchasing decisions with the IU group or other purchasing consortiums. Monitor the issuance of purchase orders, evaluation of purchasing alternatives, and ongoing review and implementation of appropriate purchasing procedures to ensure appropriate expenditure of district funds, compliance with bid, quote, and other legal requirements.
- Supervise the collection of Real Estate Taxes.
- Serve as liaison for appointed tax collectors such as Earned Income Tax, Real Estate Transfer Tax and Delinquent Real Estate Taxes.
- Coordinate the district cash management and investment program and relationships with financial institutions to enforce Board policy and maintain safety and security of district assets.
- Provide guidance in the management of Athletic and Student Activity funds collected and proper accounting for same.
- Other duties as assigned by the CFO/COO, Executive Director of HR & Business Operations and the Superintendent
Assistant Business Manager/Comptroller
||Hempfield School District
|Posting Start Date:
Please apply on our website
- Minimum of five years’ experience as in school accounting and/or equivalent experience with business and administrative functions
- Minimum of three years of supervisory experience
- Bachelor’s degree in business management, accounting, finance or a related field required;
- CPA and/or MBA strongly preferred.
- Professional registration with PASBO desirable.
- Knowledge of governmental accounting, payroll processing, PA school law, purchasing and accounts payable processes, cash flow management, investment policies and procedures, and auditing procedures
- Submission of pre-employment medical examination (Section 148 of the PA School Code)
||This listing expires on: 4/14/2021