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Purchasing Coordinator/Fiscal Services Specialist

Summary:  Responsible for understanding and implementing all state requirements and District procedures related to the purchasing process to ensure full compliance. The goal is to ensure that each student in the district derives maximum benefit from the expenditure of the allocations as set by the Board of School Directors for the acquisition of supplies, material, equipment and services.


Essential Functions:

  • Obtain and review comparative pricing and quotations.
  • Maintain and monitor all bidding documents, including but not limited to notice to bidders, instructions to bidders, specifications and form of proposal.
  • Initiate contracts with vendors relative to the bidding process.
  • Manage the Amazon Business account for district, setting up accounts, approving District orders, monitoring purchases placed on the website.
  • Assist with management of the Office Supply Business Account.
  • Coordinate purchasing for all departments and buildings.
  • Procurement Cards-Manage, maintain instructions, employee contracts and provide guidance. Setting up new users/cards, monitor purchases, email statements to users. Monthly download.
  • Tracking, reporting, and maintaining of fixed assets/inventory in the Finance Software.
  • Assist Accounts Payables to ensure Purchase Order are coded correctly and bid requirements met.
  • Prepare internal and external financial reports.
  • Assist with the chart of accounts to properly classify expenditures in accordance with state reporting requirements.
  • Prepare and enforce purchasing policies, procedures and regulations.
  • Prepares specifications for purchasing, delivery of supplies.
  • Maintains district records on items to be purchased.
  • Enforce School Code requirements for bidding and purchasing.
  • Assists with the processing and preparing of bidding documents, including bidder instructions, specifications.
  • Assist with the budget processing and forecasting.
  • Observes confidentiality of all school district matters

Additional Functions:

  • Perform other job-related duties as assigned by immediate supervisor.
Position: Purchasing Coordinator/Fiscal Services Specialist
Organization: Coatesville Area School District
Location: Thorndale,  PA 
United States
Salary: $45,000 to $65,000
Posting Start Date: 6/11/2020
Date Posted: 6/11/2020

Required Education: Bachelor’s degree in Business, Business Administration, or equivalent.  2-3 years related Finance/Purchasing/Accounting experience or equivalent.  Demonstrated competence in the use of technology.  Proficient in computer skills including Microsoft Office Suite.  Knowledge of school fund accounting, principles, methods, and techniques.  Strong organizational skills and detail oriented.


Required Skills and Knowledge:

  • Must be detail oriented and accurate in work.
  • Ability to read, analyze, and interpret reports, technical procedures and government regulations.
  • Ability to communicate effectively in both writing and speech with all stakeholders.
  • Ability to communicate effectively with all stakeholders, including co-workers, supervisors, student families.
  • Ability to respond effectively to complaints from customers and regulatory agencies.
  • Able to work with large amounts of data and able to report on it.
  • Ability to work extended hours or irregular hours.
  • Ability to use sound judgement to resolve conflicts and solve problems.


Other Requirements:

  • Must work well under time constraints.
  • Ability to multi-task.
  • Must be able to prioritize work and manage time effectively.
  • Must be able to work in a team environment as well as work independently.
  • Must be able to establish and maintain effective working relationships with staff and community.
  • Must be a self-starter.

External Candidates will be required to provide mandatory clearances. This includes the Act 34 (State Criminal Clearance), Act 151 (Child Abuse) and Act 114 (FBI Clearance). All Clearances must be within 1 year. 

Only applications submitted via this link will be considered.

Status: This listing expires on: 8/10/2020
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Organization Information
Coatesville Area School District
3030 CG Zinn Road

Thorndale,  PA 19372
United States