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Payroll Specialist
Position Definition:  The Payroll Specialist (Payroll Processing) shall be responsible for assisting the Director of Human Resources.
Relationship:  The Payroll Specialist (Payroll Processing) shall be directly responsible to the Director of Human Resources.
  • High school diploma or GED equivalent.
  • One (1) year experience with data entry.
  • One (1) year experience in payroll process using electronic system, required.
  • Experience with general secretarial skills, including, but not limited to, Microsoft Office Suite, filing, data entry, customer service, and telephone skills.
  • Demonstrates advanced computer skills, including a thorough knowledge of Windows and the Microsoft Office Suite and proficient use of departmental computer systems.
  • Demonstrates intermediate knowledge and understanding of HRIS and Payroll system databases. 
  • Demonstrates the ability to work in a team environment.
  • Demonstrates secretarial skills to effectively use office equipment, including, but not limited to, phone system, fax machine, copier, scanner, computer, and calculator.
  • Demonstrates the ability to maintain complete confidentiality.
  • Demonstrates excellent interpersonal skills, demonstrated by patience, understanding, and congeniality.
  • Demonstrates excellent oral and written communication skills.
  • Demonstrates the ability to organize, plan, and manage job responsibilities in order to complete assignments with minimal supervision.
  • Demonstrates the ability to complete tasks with attention to detail and accuracy.
  • Attends work regularly at assigned work hours subject to lawful leave rights and responsibilities.
  • Possesses proficient data collection and entry skills.
  • Possesses the skills to provide the highest level of customer service, with patience and knowledge of the department’s services.
  • Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), and carry or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities. 
  • Ability to independently ambulate in and around work locations.
  • Ability to travel to and from assigned work locations without employer support.
  • Ability to sit for long periods of time (3 hours).
  • Ability to exhibit good manual dexterity to effectively carry out functions, duties, and responsibilities.
Authority:  The Payroll Specialist (Payroll Processing) will have the authority to perform all functions listed below in accordance with established policies and procedures.
Functions/Duties/Responsibilities:  To perform this job successfully, an individual must be able to perform each essential function/duty/responsibility at acceptable standards. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request.
  • Maintains an accurate filing system.
  • Ensures accurate payment processing of staff by review and confirmation of final biweekly payroll totals and confirms no invalid account numbers.
  • Processes payroll and prints manual checks.
  • Performs electronic transfer of net pay to payroll account.
  • Uploads direct deposit file.
  • Processes, calculates, and submits payment for all union, voluntary payroll deductions, support orders, tax levies, and wage attachments.
  • Submits payments for all bi-weekly, monthly, and quarterly taxes to IRS, PA Department of Revenue, and Berkheimer.
  • Reconciles, calculates, prepares, and submits quarterly, year end, and fiscal State Act 29 reports.
  • Enters and proofs employee direct deposit information into payroll system.
  • Attends monthly orientations and meets with new employees as needed.
  • Enters Part-Time, Substitute, Contracted, and Emergency new hires information into payroll system as board approved.
  • Calculates, updates, and maintains increases for ESPA Hourly Substitutes, Contracted, and Emergency employees.
  • Provides employee wage information for employment verifications.
  • Processes Domestic Relation Forms.
  • Mandatory New Hire Reporting to PA Commonwealth.
  • Reconciles and maintains hourly employee rate spreadsheet.
  • Maintains 403(b) annual notifications, website postings, and all applicable employee 403(b) election processing.
  • Updates and posts fiscal Timesheet Schedule, Transportation Timesheet Schedule, and Timesheets.
  • Maintains and assists with employee ePortal accounts.
  • Coordinates with Special Programs for payroll processing of ESY program.
  • Maintains job functions procedures manual.
  • Provides backup to Payroll Specialist - Timesheet Verification and Payroll Coordinator.
  • Maintains and updates Human Resources-Payroll website.
  • Organizes payroll report requirements for annual auditors.
  • This Job Description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform other duties as assigned.
Position: Payroll Specialist
Organization: Carbon Lehigh Intermediate Unit #21
Location: Schnecksville,  PA 
United States
Posting Start Date: 9/26/2019
Date Posted: 4/8/2020
Status: This listing expires on: 6/7/2020
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Organization Information
Carbon Lehigh Intermediate Unit #21
4210 Independence Drive

Schnecksville,  PA 18078
United States
Rachel Butz