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Pennsylvania Association of School Business Officials
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Developing educational leaders in school operations
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Elements of Budgeting & Planning
Session Locations
9/14/2010 (9:00 AM - 3:15 PM) Holiday Inn Harrisburg/Hershey DayAbout This Program
While the specifics of the planning and budgeting process are unique to the personality of each district, the school business official plays a key role in navigating the course of defining and balancing revenues and expenditures. The Elements of Planning & Budgeting provides a foundation to assist with this and the three overarching steps of planning for the coming year, preparing the district’s annual budget, and presenting the budget to key stakeholders. Topics include:
BASIC BUDGETING CONCEPTS: Governmental versus Corporate Budgeting; Budgeting Concepts and Styles; Generally Accepted Accounting Principles and Budgeting; Internal Reporting
LEGAL REQUIREMENTS: The Scope of the Taxpayer Relief Act of 2006; The Index Limitation; Budget Adoption Timetable; Public Hearing; Applicability of Existing School Code Sections; The Balanced Budget; Increasing the Expenditures Budget After Final Adoption; Spending Unanticipated Revenue; Budgetary Transfers; Encumbrances; Late State Adoption
PREPARING AND BALANCING THE BUDGET: The Mechanics of Budget Preparation; An Example of an LEA Budget Process Design; The Budget Preparation Calendar – Site Based Example; Budget Projections and Background Information; Board of Education Guidelines; Site Based Allocations; Some Benefits of Site Based Budgeting; Function Based vs. Object Based Approach; Balancing the Budget with a Tax Increase; Using Fund Transfers to Balance the Budget; Use of General Fund Balance to Balance the Budget
LONG-TERM PLANNING: Strategic Planning Concepts; Strategic Planning Guidelines – State Board of Education Regulations; The Business Official’s Contribution to the Planning Process; Debt Planning and Projections; Capital Budgeting and Planning; Cash Flow Planning and Projection; Planning for Technology; Planning for Retirement Payments and Other Post Employment Obligations; The Concept of Co-Existent Funding Stream; Financial Projections
BUDGET PRESENTATIONS: Adding Credibility to the Budget Document; The Meritorious Budget Award (MBA); Distinguished Budget Presentation Awards Program; School Code Presentation Requirements; Forums For Distributing Budget Information; Using Presentation Software Effectively; Effective Charts And Graphs In Financial Presentations; Some Speaking Tips